Building Relationships with People in Christ

November 9, 2020- Finance Committee Meeting     (H)

 

Items to be included in Session's consent agenda – none

Items to be voted upon or needing discussion by Session – Deacon’s request to use memorial funds - see 7 below

Items for information only – see below –

 

Members present -  Ed Ingram, Don Pine, Bill Melewski, Sandy Moore, Linda Schumacher, and Don Young.  Pastor Elizabeth and Paul Luce were also present.

 

Members absent – Barry Holmes

 

This meeting was held via Zoom.

 

Ed Ingram began our meeting with a devotional and prayer about stewardship.

 

1.  Financial Secretary Report

·         2021 Pledges are being collected – see below

 2.  October Minutes were approved

 

3.  Treasurer's Report (see October 2020 reports in Drop Box) –

·         Paul reviewed the October reports with the committee

·         Treasurer Reports were approved

·         We’ve still managed to not withdraw anything from savings so, all things considered, so we are still doing well.

 

4.  Per Capita

·         $1000.00 payment will be made this month which leaves about $700.00 to be paid in December.

·         We are proud to have met our goal of paying all our per capita this year

·         2021 per capita amount should be available from Presbytery by 11/17 – it will be going up less than 10 cents.

 

5.  2021 Stewardship Campaign/Budget

·      As of today, we’ve received 32 pledges totaling $103,460.00.  Linda will send some reminder emails and will send a total amount of pledges received and best guess of non-pledged contributions for 2021 to Paul by 11/16.

·      The committee discussed and reduced the projected Income amounts for Loose Offering, Building Use, and Per Capita in the draft 2021 budget since we don’t know when we will be able to begin in-person services

·      Paul will prepare a draft budget for the November Session meeting using the Income amounts referenced above and the Expense amounts provided by the committees (most of which are the same as 2020)

 

6.  Joy Scholarship

·         3 previous Joy Scholarship recipients have requested them again for the spring semester

·         The consensus of the committee is that we will grant each applicant $500.00

 

7.  Deacons requested the use of some non-designated funds to send flowers to BRPC folks in times of illness and mourning since we are unable to show our love and concern in person due to the current pandemic.

·         It was the consensus of the committee to recommend to the Session to transfer the $610.00 from account# 28324-Karl Welch Memorial – to a new account# 28210 that Paul will set up for this purpose

 

8.  Worship Committee requested funds to purchase Christmas ornaments to be included in the packets that are being put together for each BRPC family for Advent.

·         Total cost for the ornaments will be $85.00

·         Pastor Elizabeth would like to use some of her Continuing Education funds for this

·         It was the consensus of the Finance Committee to approve this request

 Next meeting will be 1:00 PM on December 14, 2020.  via ZOOM (note, the link we received for this meeting will now be the one we use for all future Finance meetings)

 Opening devotional/prayer will be given by Bill Melewski

 Pastor Elizabeth ended our meeting with a prayer.

Respectfully Submitted,

                                                                                  Linda Schumacher

 Building Relationships with People in Christ

October 12, 2020- Finance Committee Meeting     (H)

 

Items to be included in Session's consent agenda – none

Items to be voted upon or needing discussion by Session – none

Items for information only – see below –

 Members present -  Ed Ingram, Don Pine, Bill Melewski, Sandy Moore, Linda Schumacher, and Don Young.  Pastor Elizabeth and Paul Luce were also present.

 Members absent – Barry Holmes

This meeting was held via Zoom.

 1.  Financial Secretary Report

·         Boxes of offering envelopes to be used in 2021 have been received.  The cost was $110.25

 2.  September Minutes were approved

 

3.  Treasurer's Report (see September 2020 reports in Drop Box) –

·         Paul reviewed the September reports with the committee.

·         For the most part, lower expenses are still balancing out our lower income, so we still haven’t had to transfer any funds from savings

·         We are fortunate that so many of our members have been able to continue to support our church

·         Treasurer’s reports were approved for review

 

4.  Per Capita

·         $1000.00 payment was made recently which leaves a little over $1700.00

 

5.  2021 Stewardship Campaign

·         Pastor Elizabeth will be preaching a four Sunday stewardship series on 10/18, 10/25, 11/1, and 11/8. 

o   11/1 is All Saints Day so that will be most of the focus, but stewardship will be included in the service

o   11/8 will be pledge Sunday.  We are hoping this will be an in-person service

·         Also, on each of those Sundays, a BRPC member will be asked to  give a 2-5 minute stewardship moment answering the question "How have you experienced BRPC this year to be socially distanced - spiritually connected, and why are you choosing to pledge in 2021?"  

o   Linda Schumacher will make a video for 10/18

o   The Finance Committee made some suggestions of people for the other Sundays.  Pastor Elizabeth will contact them to see if they are willing/able

·         Barry Holmes composed a wonderful stewardship letter which has been approved by a grateful Finance Committee

o   Linda S will add the church logo, etc and mail it along with the pledge form for 2021 on or about 10/28

6.  BRPC T-Shirt and Sweatshirt Sales

·      This endeavor was approved by the Session and is currently ongoing.

·              

·             

7. Request from Grace Cox Johnson

·         This request had been resolved

 

8.  Online Giving

·         After another discussion on this, it was the consensus of those present to consider this again in 6 months

o   At that time, we can review the options and our circumstances

 

Next meeting will be 1:00 PM on November 9, 2020.  via ZOOM

 

Opening devotional/prayer will be given by Ed Ingram

 

Respectfully Submitted,     Linda Schumacher

Pastor Elizabeth ended our meeting with a prayer.

 

Building Relationships with People in Christ

October 12, 2020- Finance Committee Meeting     (H)

 

Items to be included in Session's consent agenda – none

Items to be voted upon or needing discussion by Session – none

Items for information only – see below –

 Members present - Ed Ingram, Don Pine, Bill Melewski, Sandy Moore, Linda Schumacher, and Don Young.  Pastor Elizabeth and Paul Luce were also present.

 Members absent – Barry Holmes

 This meeting was held via Zoom.

 1.  Financial Secretary Report

·         Boxes of offering envelopes to be used in 2021 have been received.  The cost was $110.25

 2.  September Minutes were approved

 

3.  Treasurer's Report (see September 2020 reports in Drop Box) –

·         Paul reviewed the September reports with the committee.

·         For the most part, lower expenses are still balancing out our lower income, so we still haven’t had to transfer any funds from savings

·         We are fortunate that so many of our members have been able to continue to support our church

·         Treasurer’s reports were approved for review

 

4.  Per Capita

·         $1000.00 payment was made recently which leaves a little over $1700.00

 

5.  2021 Stewardship Campaign

·         Pastor Elizabeth will be preaching a four Sunday stewardship series on 10/18, 10/25, 11/1, and 11/8. 

o   11/1 is All Saints Day so that will be most of the focus, but stewardship will be included in the service

o   11/8 will be pledge Sunday.  We are hoping this will be an in-person service

·         Also, on each of those Sundays, a BRPC member will be asked to  give a 2-5 minute stewardship moment answering the question "How have you experienced BRPC this year to be socially distanced - spiritually connected, and why are you choosing to pledge in 2021?"  

o   Linda Schumacher will make a video for 10/18

o   The Finance Committee made some suggestions of people for the other Sundays.  Pastor Elizabeth will contact them to see if they are willing/able

·         Barry Holmes composed a wonderful stewardship letter which has been approved by a grateful Finance Committee

o   Linda S will add the church logo, etc and mail it along with the pledge form for 2021 on or about 10/28

6.  BRPC T-Shirt and Sweatshirt Sales

·      This endeavor was approved by the Session and is currently ongoing.

·              

·             

7. Request from Grace Cox Johnson

·         This request had been resolved

 

8.  Online Giving

·         After another discussion on this, it was the consensus of those present to consider this again in 6 months

o   At that time, we can review the options and our circumstances

 

Next meeting will be 1:00 PM on November 9, 2020.  via ZOOM

 

Opening devotional/prayer will be given by Ed Ingram

 

Respectfully Submitted,     Linda Schumacher

Pastor Elizabeth ended our meeting with a prayer.

 

Building Relationships with People in Christ

September 14, 2020- Finance Committee Meeting     (H)

 

Items to be included in Session's consent agenda – none

Items to be voted upon or needing discussion by Session – sale of BRPC shirts (see 7 below)

Items for information only – see below –

 Members present - Bill Melewski, Sandy Moore, Linda Schumacher, and Don Young.  Pastor Elizabeth and Paul Luce were also present.

 Members absent – Barry Holmes, Ed Ingram, and Don Pine

 This meeting was held via Zoom.  We missed those who couldn’t be with us.

 1.  Financial Secretary Report

·         Boxes of offering envelopes to be used in 2021 have been ordered and received.  The cost is $87.50 + shipping and handling – final bill has not been received.

 2.August Minutes were approved

 

3.  Treasurer's Report (see August 2020 reports in Drop Box) –

·         Paul reviewed the August reports with the committee.  We are still in OK shape

·         Bank balance dipped below $10,000 last week but with contributions received 9/13, the ACH that will be deposited 9/28 and two more Sundays in September, it was the consensus of the committee we will not transfer any funds from savings at this time.

 

4.  Per Capita

·         $500 payment made in September

·         Current balance is $2,788 due by end of year.

 

5.  2021 Stewardship Campaign

·         Pastor Elizabeth created 2 logos and gave the committee several ideas for bible verses and hymns to be used along with our 2021 Stewardship Theme of “Socially Distanced/Spiritually Connected”

·         Linda made a motion that we use the logo with growing plants and intertwined roots, Scripture - Colossians 2:5; and hymn “We Are One in the Spirit”.

·         Sandy has talked to Barry and he is working on this year’s stewardship letter.  When his draft is complete, he will email it to the Finance Committee for their input.

 

6.   Paul Vance’s BRPC credit card

·          A new Visa credit card came in the mail with Paul's name on it.  Karen made up a letter to Visa canceling that card & Sandy signed the letter.  Card will be returned without being activated.

7.  BRPC T-Shirt and Sweatshirt Sales

·         It has been expressed at various Zoom fellowships and traveling fellowship that some people would like to get a generic BRPC shirt to wear

·         Carol Schumacher has gotten a quote from Classic Awards in Overland Park KS which is owned and operated by a friend of hers and a barbershop acquaintance to several BRPC members.  He is offering us a discount and is not charging any set up costs.

·         Pricing is shown on the attached information sheet and was figured on a minimum of 50 shirts (any combination of those shown).

·         It was the consensus of those at the meeting to recommend that Carol be allowed to pursue getting orders for shirts and to order them with the following stipulations:

o   50 orders are received

o   Payment for shirts is received before placing the order to avoid any funds coming out of the church’s funds

             

             

 

8. Request from Grace Cox Johnson e

·         Grace has asked for a separate $300.00 account to be set up from which she can purchase music

·         It was the consensus of the committee that no additional account is needed since there are several Worship accounts from which music could be purchased as well as two large memorial funds that are designated for music

 

9.  Insurance Renewal

·         The cost for our insurance which includes Property, Liability, Umbrella, and Worker’s Compensation is increasing $733.00 for the year to a total of $12,261.00.

10.  REAP

·         Missions and Outreach Committee has requested that any checks that are sent to the church for REAP be given to their moderator, Marsha Elbasani, before being deposited.

·         From now on, Linda Schumacher will give any checks received for REAP to Marsha so she can fill out an income voucher to accompany any donations received by BRPC for REAP.

·         Linda also informed the committee that a couple of checks had been received in the past 5 months that were made out to “REAP”.  Since the bank does not allow us to “sign over” a check to someone else, Linda mailed those checks directly to REAP.

11.  Online Giving

·         Bill Melewski did extensive research and provided the Finance Committee a cost comparison of twelve Online Giving Programs.  They all average 2.5-3% in transaction fees

·         Bill’s recommendation was that we do not pursue this at this time since depending on how many people might use online banking, the cost/loss of income to the church could be significant

·         No final decision was made.  We will put this on next month’s agenda to discuss again when, hopefully, all of our committee members as well as Pastor Elizabeth (who had to leave our meeting before we were finished) can be present

 

Next meeting will be 1:00 PM on October 12, 2020.  via ZOOM

 

Opening devotional/prayer will be given by Linda Schumacher

 

Respectfully Submitted,     Linda Schumacher

Sandy ended our meeting with a prayer.