Monday, September 17, 2018


Building Relationships with People in Christ
September 7, 2018 - Finance Committee Meeting     (H)


Items to be included in Session's consent agenda -none

Items to be voted upon or needing discussion by Session –- none

Items for information only -see below – especially note: DEADLINE for 2019 budget amounts to be given to the Finance Committee is October 7th

Members present Ed Ingram, Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, Barry Holmes & Paul Luce in person:)
Also present:  Pastor Ron

Members absent:  Don Young

Pastor Ron opened with a prayer.



1.  Financial Secretary Report
o     Envelopes were ordered and received from Hubbard Press for 2019 weekly & monthly offerings, special envelopes and pew envelopes.  Because we haven’t ordered monthly and pew envelopes for several years, the bill this year of $243.43 is more than usual exceeds the budgeted amount in 54502. 

2.  Treasurer's Report (see August 2018 reports in Drop Box)
o        Paul reviewed the July financial reports with the committee
o        So far, with the transfer of $15,000.00 from savings earlier in the year, our finances are OK.

3.  Capitol Campaign for New Roof
o       Don Pine made a motion to ask Property Committee to design a written proposal to mail to the congregation along with this year’s Stewardship Campaign letter to explain the need for replacing the entire roof of the church.  Ed seconded.  Motion passed.

4.  Stewardship Campaign
o       Schedule:
·         10/7 – From the Heart Talk by Bill Melewski
·         10/14 – From the Heart Talk by ????
·         10/21 – From the Heart Talk by ???
·         10/22 – mail out Stewardship Letter
·         10/28 – Skit by Finance Committee
·         11/4 -Stewardship Sunday
o       In addition, we will have someone from Property Committee give a talk about the Capital Campaign for a new roof on one of these Sundays
o       Don Pine will draft this year’s Stewardship Letter and email it to Linda for editing.  Then a draft will be sent to the committee
o       The suggestions of folks to ask to give a “From the Heart Talk were discussed and a Finance Committee person volunteered to contact each one (Bob Fray – Ed  Ingram; Manns-Linda Schumacher; Urriola boy(s)-Sandy Moore)

o       Skit – will be based on last year’s with the addition of some fun additions about the need for a roof – e.g. umbrellas, cardboard church with leaky roof, misters; thunderstorm on screen – details will be worked out in the future

5.  Budget
     The Finance Committee needs requests from other Committee’s BEFORE their next meeting on October 8th.

7.  Yearly Financial Review   -Ed made a motion that Paul Luce will do a review of BRPC finances each year.  Paul is now allowed to do this because he is no longer a member of BRPC.  Passed


Next meeting 630 p.m. on October 8, 2018

Don Pine ended our meeting with a prayer.


Respectfully submitted,
Linda Schumacher

Tuesday, August 14, 2018


Building Relationships with People in Christ
August 13, 2018 - Finance Committee Meeting     (H)


Items to be included in Session's consent agenda -none

Items to be voted upon or needing discussion by Session –- none

Items for information only -see below

Members present Ed Ingram, Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, Don Young  
Also present:  Pastor Ron and Paul Luce (via speaker phone)
Members absent:  Barry Holmes

Don Young opened with a prayer.

1.  Financial Secretary Report
o     After today, no deposits or postings of contributions will be made again until August 30th because Linda Schumacher will be on vacation
o     Linda reported that she needs to order pew envelopes because the only ones we have are in the pews and they are becoming depleted.  So, she plans to order monthly, weekly, and special offering envelopes for 2019 at the same time.  Also, we are down to one box of weekly offering envelopes and there is a minimum order of 25 so the cost of envelopes this year will be more than last year. Don Pine made a motion which was approved to give Linda the authority to call and determine the best price available for what we need.  Linda will consult with Finance Committee Moderator, Sandy Moore, if she needs assistance in deciding what to order.

3.  Treasurer's Report (see July 2018 reports in Drop Box)
o        Paul reviewed the July financial reports with the committee
o        Just as a reminder, we used some of Ann Wiltfang’s Memorial Fund to pay for the expense of Pastor Pat’s farewell events.  This action was approved by the committee via email in July.
o        Property – General Maintenance – Account #54101 – is already more than $4000 over the budgeted amount.  Linda Schumacher will complete an Adjusting Entry form transfer the $4196.78 in acct. # 28612 received from Insurance for roof repair to help defray the deficit in acct. # 54101.  Property Committee will need to either request transfer of funds from one of their other accounts or request memorial funds to cover the rest of this deficit and to have available funds for any other general maintenance that may come up in the remainder of this year.
o        Committee agreed to send $2500.00 to Presbytery to pay a portion of BRPC’s per capita to Heartland Presbytery.  The Committee also discussed the need to continue to strongly encourage everyone to pay their per capita.  Sandy will put a reminder in the newsletter incorporating some of the ideas expressed by the committee…including suggesting that people pay the per capita for someone who is unable to do so since realistically we know that not everyone on our rolls will and can pay their per capita.

4.  Joy Scholarship
o   Christopher Gilbert & Yvonne Atikem were awarded $1000.   each for the fall term.

6.  Capitol Campaign for New Roof
o       Estimate for entire new roof is $55,000.00.   With inflation, it might be $60,000.00 by the time we get it finished
o       Temporary repairs are projected to last for 3 years so the goal would be to raise funds for new roof in that time period.
o       We will combine this campaign with the regular stewardship campaign just like we did with the AV.

7.  Stewardship Campaign
o       Stewardship Sunday will be November 4, 2018
o       We’ll discuss theme and other promotional “activities” at next month’s meeting.  There was some preliminary discussion of tying the entire Stewardship Theme with the need for a new roof.

7.  Endowment Fund  - Don Young asked for ideas to  promote the Endowment Fund at the same time as our monthly birthday celebration during worship.  It was decided to have a slide on the screen in the sanctuary on that Sunday each month reminding everyone to consider donating to the endowment fund on their birthday.  Don will ask some of the slide team to create such a slide.

Next meeting 1:30p.m on September 7, 2018

Pastor Ron ended our meeting with a prayer.


Respectfully submitted,
Linda Schumacher

Tuesday, May 15, 2018


Building Relationships with People in Christ
May 14, 2018 - Finance Committee Meeting     (H)


Items to be included in Session's consent agenda -none

Items to be voted upon or needing discussion by Session –- Fund raising request from Missions and Outreach – see 7. Below – Pastor Pat was going to email Session about this since request begins before next Session meeting.

Items for information only -see below

Members present Ed Ingram, Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, Don Young  
Also present:  Pastor Pat and Paul Luce (via speaker phone)
Members absent:  Barry Holmes

Ed opened with a devotional.

1.  Minutes of the April meeting were approved
2.  Financial Secretary Report
o     Linda inquired how Endowment funds 28301 were transferred from our checking account to the Endowment funds in Presbytery Foundation.  The committee instructed Linda to fill out a voucher to have Sharon S.  write a check to “New Covenant Funds”.
o     .
3.  Treasurer's Report (see April 2018 reports in Drop Box)
o        Paul reviewed the April financial reports with the committee
o        Pastor Pat will be filling out an adjusting entry form to transfer some funds from another account to cover the deficit in 28101
o        Paul pointed out to the committee that we need to consider whether or not we will just pay an interim from the regular “Pastor’s” account or whether Paul should create another account.
4.  Manual of Operations
o        Linda reported that the following items have been changed in the Finance section of the Manual of Operations 1)removed “Walmart” from the credit card list- based on information from Sharon Schroer BRPC no longer has a Walmart credit card; 2)added that the person assisting Financial Secretary in counting funds can not be a family member; 3)removed “CE moderator” from Joy Fund committee
5.  Roof repairs
o   A generous $10,0000 donation has been received for roof repairs
6.  Joy Scholarship
o       Sandy has been in communication with some potential applicants
7.  Request from Missions and Outreach Committee received requesting donations on Sunday, May 20th and to sell greeting cards after service every Sunday until the Summer Lunch Program begins to benefit Raytown Summer Lunch Ministry.  Ed made motion and Don Y seconded to approve this request.  Motion carried. 

No meeting in June.

Pastor Pat ended our meeting with a prayer.


Respectfully submitted,
Linda Schumacher

Tuesday, April 10, 2018


Building Relationships with People in Christ
April 9, 2018 - Finance Committee Meeting     (H)


Items to be included in Session's consent agenda – Finance Committee portion of the Manual of Operations (see attached)

Items to be voted upon or needing discussion by Session –-

Items for information only -see below

Members present Ed Ingram, Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, Don Young
Also present:  Pastor Pat and Paul Luce (via speaker phone)
Members absent:  Barry Holmes

Linda opened with a devotional.

1.  Minutes of the February meeting were approved
2.  Financial Secretary Report
o     All surplus of pew envelopes have been put in pews in the sanctuary so we will need to buy more in the coming year.
3.  Treasurer's Report (see March 2018 reports in Drop Box)
o        Paul reviewed the March financial reports with the committee
4.  Manual of Operations
o     Sandy shared that the Session only approved a requirement of a 30 day advance request for memorial funds.
o     It was the consensus of the committee to add the following to the most recent draft of the Finance portion of the Manual of Operations.  “Any committee wishing to make an expenditure exceeding their budget for the current year must request approval from the Finance Committee.  If the Finance Committee approves the expenditure, they will recommend approval by the session.  Session will provide final approval or denial.”
5.  Roof repairs
o   Checks from the insurance totaling $4,196.78 were deposited today
6.  Statement from Heartland Presbytery
o   The Finance Committee would like to better understand the entries on this statement.  Pastor Pat will ask for clarification and share his insights with the committee.
7.  Joy Scholarship –
o       An application for the spring semester was received from Heartland Presbytery for Lauren Sanders who is enrolled at Vancouver School of Theology.  A motion was made by Don Y and approved by the committee to award Lauren $500.00.
o        
Next meeting May 14th - 6:30 p.m.

Ed ended our meeting with a prayer.


Respectfully submitted,
Linda Schumacher

Wednesday, February 7, 2018

Building Relationships with People in Christ
February 5, 2018 - Finance Committee Meeting     (H)


Items to be included in Session's consent agenda - policy to require request of Memorial Funds 60 days BEFORE the funds are to be distributed - see second bullet of 5. below

Items to be voted upon or needing discussion by Session –-CE request to hold Rummage Sale - 6/20-6/26 - see 6. below

Items for information only -see below

Members present Ed Ingram, Bill Melewski, Don Pine, Linda Schumacher, Don Young and Paul Luce (via speaker phone)
Members absent: Sandy Moore (due to a minor car accident when leaving for meeting) &Barry Holmes


Ed opened with a devotional provided by Sandy.


1.  Minutes of the January meeting were approved

2.  Financial Secretary Report
o     nothing to report

3.  Treasurer's Report (see January  2018 reports in Drop Box)
o        Paul reviewed the January financial reports with the committee
§  Treasurer's report (H) Paul explained that the $979.72 in the "Payments" column for the "Presbyterian Foundation Reserve“ is really just the correction of a prior incorrect amount.  Information was received in mid-2017 that led us to believe there was more in this account than there actually is.
§  Balance Sheet (H1) Christi will be asked about the small overage in 28206-Youth Activities.  Pastor Pat will be asked about the more signiificant overage in 28519-MLK
§  Income Statement (H2)  Expenses more than projected.  Items contributing to this the most were the Contract Labor which was higher because this was payment for both 12/17 & 1/18 and the annual payments for Property Insurance and Shelby support.
o        Paul also requested that he be notified when the Finance Committee meeting has been moved.
4.  State of BRPC checking account
o     We reviewed the current bank account balance as well as the upcoming payments to be made to insure that we had enough money in the bank to pay the bills.  Even though it was determined that we are currently "OK", there was discussion about the fact that it is not good business practice to constantly have to worry about whether or not there is enough in the checking account to cover the bills.  And,  If funds were needed in an emergency, there is only $1831.09 in our savings which could be moved quickly.  It takes from 7-10 days to transfer funds from our Presbyterian Foundation Endowment.   Don Pine made a motion and Don Young seconded  that we transfer $15,000.00 from Presbyterian Foundation Endowment to our checking account at Blue Ridge bank.  Motion carried.  Ed Ingram will head up the actions needed to make this transfer.
o     We also discussed the need to impress on the leadership of the church that seeing this money in the bank account is not a reason to spend more money - it still will only cover a portion of the amount  that is already projected to be spent this year.

5.  Manual of Operations
o   Linda has not yet created a draft of the Finance portion of the Manual of Operations with the changes agreed to at the January meeting of the Finance Committee.  She hopes to get that completed this week
o   In addition to the decisions made last month, it was the consensus of the Finance Committee to add the following to Section E.3. Memorial Fund Committee in the portion referring to requests for use of memorial funds- " Requests must be submitted 60 days prior to Memorial Funds being distributed."  The Finance Committee believes that the use of these funds needs to be approved in advance which was not addressed in the Manual of Operations currently.  And, the 60 day time-frame is necessary to allow time for requests to be processed by both the Finance Committee and the Session. See notes about memorial funds

6.  Fund Raiser request
o   C.E. requested approval to hold a Rummage Sale June 20-24 (fyi - sale set up will be 5/30-6/19; sale to public will be 6/20-6/23, last chance to buy offered to BRPC congregation 6/24; REAP gleaning 6/25; & pick up/clean up on 6/26) - The Finance Committee recommends that this request be approved.

7.  Items tabled from Sandy's agenda - since Sandy was unable to attend due to a minor car accident while heading to the meeting and since Pastor Pat was away those in attendance did not have enough information to take any action on the following items
o       Joy Scholarship - seminary students
o       Printing of Lenten devotional - we discussed our concern about the amount that some members of the committee had heard this project is going to cost but no action could be taken since we did not have first hand nor detailed information

Next meeting March 12 - 6:30 p.m.

Ed ended our meeting with a prayer.




Respectfully submitted,
Linda Schumacher



Wednesday, January 10, 2018


Building Relationships with People in Christ
  January 8, 2018 - Finance Committee Meeting     (H)


Items to be included in Session's consent agenda -.None

Items to be voted upon or needing discussion by Session –None

Items for information only -see below

Members present:  Ed Ingram, Don Pine, Bill Melewski, Sandy Moore, Linda Schumacher, Don Young and Paul Luce (via speaker phone)
Also present:  Pastor Pat (briefly)
Members absent: Barry Holmes


Bill Melewski opened with a devotional.


1.  Minutes of the December 2017 meeting were approved

2.  Financial Secretary Report
o     Sharon Schroer had prepared a list of the outstanding bills to be paid and Linda provided the current bank balance after today's deposit.  It was determined that we currently have enough funds to pay the bills without transferring any funds.
o     Statements of 2017 giving to BRPC were distributed after worship on January 7 and more will be given out on January 14.  Any remaining after that will be mailed.
o     Special offering envelopes (per capita, one great hour, etc.) will be distributed on January 21, 2018.
o     2018 per capita amount is $43.29

3.  Treasurer's Report (see December 2018 reports in Drop Box)
o   Paul reviewed last month's reports with us.  There was nothing unusual in them.
o   The Treasurer's Report was approved.
o   Paul agreed to be available via phone by 12:20pm on 1/28 for the Congregational Meeting
o   Paul has agreed to continue as our Treasurer until we can find someone else to take on these responsibilities.
o   There was some later discussion about this.  Sandy knows someone who might be interested but would want to be paid something.  Sandy will find out what their fee would be.  The suggestion was also made that possibly we could share someone to do these duties with another church.


4.  2017 Highlights & 2018 Goals for Congregational Meeting Packet
o   2017 Highlights
§  Five people were assisted in furthering their education by the distribution of $2800.00 from the Joy Scholarship Fund
§  BRPC is current in payment of their per-capita for the first time in many years.  This is thanks in large part to a very generous ONE-TIME donation to cover the amount due in excess of the amount we've collected over the years
§  There was an increase in the amount pledged for 2018 in comparison to the amount pledged in 2017.  The committee is convinced that this is due to the academy award worthy Stewardship Skit:)

o   2018 Goals
§  Increased giving to BRPC to avoid the need to transfer funds from our savings
§  Increased percentage of members  who pay their per-capita to allow us to stay current in payment of this obligation without having to use general funds
§  Increased giving to the BRPC Endowment Fund

5.  Manual of Operations
o   The committee discussed Linda Schumacher's questions and proposed changes.  Linda will revise the Finance Committee's portion accordingly and send it to the Finance

6.  Old Business
o Sandy reported that the proposed Credit Card Policy was approved by the Session (see Finance Dec 2017 minutes)
o Sandy also reported that the session approved the requests by CE for pie sales and the Mission and Outreach dates from our December meeting

7.  New Business
o       We were given information about the partnership being formed with Zion Grove Missionary Baptist Church but were told that no financial decisions were needed at this time about that.

Next meeting FEBRUARY 5 - 6:30 p.m.  This is a change from our usual date due to some scheduling conflicts.

And, everyone said, "AMEN".




Respectfully submitted,
Linda Schumacher