Tuesday, May 15, 2018


Building Relationships with People in Christ
May 14, 2018 - Finance Committee Meeting     (H)


Items to be included in Session's consent agenda -none

Items to be voted upon or needing discussion by Session –- Fund raising request from Missions and Outreach – see 7. Below – Pastor Pat was going to email Session about this since request begins before next Session meeting.

Items for information only -see below

Members present Ed Ingram, Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, Don Young  
Also present:  Pastor Pat and Paul Luce (via speaker phone)
Members absent:  Barry Holmes

Ed opened with a devotional.

1.  Minutes of the April meeting were approved
2.  Financial Secretary Report
o     Linda inquired how Endowment funds 28301 were transferred from our checking account to the Endowment funds in Presbytery Foundation.  The committee instructed Linda to fill out a voucher to have Sharon S.  write a check to “New Covenant Funds”.
o     .
3.  Treasurer's Report (see April 2018 reports in Drop Box)
o        Paul reviewed the April financial reports with the committee
o        Pastor Pat will be filling out an adjusting entry form to transfer some funds from another account to cover the deficit in 28101
o        Paul pointed out to the committee that we need to consider whether or not we will just pay an interim from the regular “Pastor’s” account or whether Paul should create another account.
4.  Manual of Operations
o        Linda reported that the following items have been changed in the Finance section of the Manual of Operations 1)removed “Walmart” from the credit card list- based on information from Sharon Schroer BRPC no longer has a Walmart credit card; 2)added that the person assisting Financial Secretary in counting funds can not be a family member; 3)removed “CE moderator” from Joy Fund committee
5.  Roof repairs
o   A generous $10,0000 donation has been received for roof repairs
6.  Joy Scholarship
o       Sandy has been in communication with some potential applicants
7.  Request from Missions and Outreach Committee received requesting donations on Sunday, May 20th and to sell greeting cards after service every Sunday until the Summer Lunch Program begins to benefit Raytown Summer Lunch Ministry.  Ed made motion and Don Y seconded to approve this request.  Motion carried. 

No meeting in June.

Pastor Pat ended our meeting with a prayer.


Respectfully submitted,
Linda Schumacher

Tuesday, April 10, 2018


Building Relationships with People in Christ
April 9, 2018 - Finance Committee Meeting     (H)


Items to be included in Session's consent agenda – Finance Committee portion of the Manual of Operations (see attached)

Items to be voted upon or needing discussion by Session –-

Items for information only -see below

Members present Ed Ingram, Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, Don Young
Also present:  Pastor Pat and Paul Luce (via speaker phone)
Members absent:  Barry Holmes

Linda opened with a devotional.

1.  Minutes of the February meeting were approved
2.  Financial Secretary Report
o     All surplus of pew envelopes have been put in pews in the sanctuary so we will need to buy more in the coming year.
3.  Treasurer's Report (see March 2018 reports in Drop Box)
o        Paul reviewed the March financial reports with the committee
4.  Manual of Operations
o     Sandy shared that the Session only approved a requirement of a 30 day advance request for memorial funds.
o     It was the consensus of the committee to add the following to the most recent draft of the Finance portion of the Manual of Operations.  “Any committee wishing to make an expenditure exceeding their budget for the current year must request approval from the Finance Committee.  If the Finance Committee approves the expenditure, they will recommend approval by the session.  Session will provide final approval or denial.”
5.  Roof repairs
o   Checks from the insurance totaling $4,196.78 were deposited today
6.  Statement from Heartland Presbytery
o   The Finance Committee would like to better understand the entries on this statement.  Pastor Pat will ask for clarification and share his insights with the committee.
7.  Joy Scholarship –
o       An application for the spring semester was received from Heartland Presbytery for Lauren Sanders who is enrolled at Vancouver School of Theology.  A motion was made by Don Y and approved by the committee to award Lauren $500.00.
o        
Next meeting May 14th - 6:30 p.m.

Ed ended our meeting with a prayer.


Respectfully submitted,
Linda Schumacher

Wednesday, February 7, 2018

Building Relationships with People in Christ
February 5, 2018 - Finance Committee Meeting     (H)


Items to be included in Session's consent agenda - policy to require request of Memorial Funds 60 days BEFORE the funds are to be distributed - see second bullet of 5. below

Items to be voted upon or needing discussion by Session –-CE request to hold Rummage Sale - 6/20-6/26 - see 6. below

Items for information only -see below

Members present Ed Ingram, Bill Melewski, Don Pine, Linda Schumacher, Don Young and Paul Luce (via speaker phone)
Members absent: Sandy Moore (due to a minor car accident when leaving for meeting) &Barry Holmes


Ed opened with a devotional provided by Sandy.


1.  Minutes of the January meeting were approved

2.  Financial Secretary Report
o     nothing to report

3.  Treasurer's Report (see January  2018 reports in Drop Box)
o        Paul reviewed the January financial reports with the committee
§  Treasurer's report (H) Paul explained that the $979.72 in the "Payments" column for the "Presbyterian Foundation Reserve“ is really just the correction of a prior incorrect amount.  Information was received in mid-2017 that led us to believe there was more in this account than there actually is.
§  Balance Sheet (H1) Christi will be asked about the small overage in 28206-Youth Activities.  Pastor Pat will be asked about the more signiificant overage in 28519-MLK
§  Income Statement (H2)  Expenses more than projected.  Items contributing to this the most were the Contract Labor which was higher because this was payment for both 12/17 & 1/18 and the annual payments for Property Insurance and Shelby support.
o        Paul also requested that he be notified when the Finance Committee meeting has been moved.
4.  State of BRPC checking account
o     We reviewed the current bank account balance as well as the upcoming payments to be made to insure that we had enough money in the bank to pay the bills.  Even though it was determined that we are currently "OK", there was discussion about the fact that it is not good business practice to constantly have to worry about whether or not there is enough in the checking account to cover the bills.  And,  If funds were needed in an emergency, there is only $1831.09 in our savings which could be moved quickly.  It takes from 7-10 days to transfer funds from our Presbyterian Foundation Endowment.   Don Pine made a motion and Don Young seconded  that we transfer $15,000.00 from Presbyterian Foundation Endowment to our checking account at Blue Ridge bank.  Motion carried.  Ed Ingram will head up the actions needed to make this transfer.
o     We also discussed the need to impress on the leadership of the church that seeing this money in the bank account is not a reason to spend more money - it still will only cover a portion of the amount  that is already projected to be spent this year.

5.  Manual of Operations
o   Linda has not yet created a draft of the Finance portion of the Manual of Operations with the changes agreed to at the January meeting of the Finance Committee.  She hopes to get that completed this week
o   In addition to the decisions made last month, it was the consensus of the Finance Committee to add the following to Section E.3. Memorial Fund Committee in the portion referring to requests for use of memorial funds- " Requests must be submitted 60 days prior to Memorial Funds being distributed."  The Finance Committee believes that the use of these funds needs to be approved in advance which was not addressed in the Manual of Operations currently.  And, the 60 day time-frame is necessary to allow time for requests to be processed by both the Finance Committee and the Session. See notes about memorial funds

6.  Fund Raiser request
o   C.E. requested approval to hold a Rummage Sale June 20-24 (fyi - sale set up will be 5/30-6/19; sale to public will be 6/20-6/23, last chance to buy offered to BRPC congregation 6/24; REAP gleaning 6/25; & pick up/clean up on 6/26) - The Finance Committee recommends that this request be approved.

7.  Items tabled from Sandy's agenda - since Sandy was unable to attend due to a minor car accident while heading to the meeting and since Pastor Pat was away those in attendance did not have enough information to take any action on the following items
o       Joy Scholarship - seminary students
o       Printing of Lenten devotional - we discussed our concern about the amount that some members of the committee had heard this project is going to cost but no action could be taken since we did not have first hand nor detailed information

Next meeting March 12 - 6:30 p.m.

Ed ended our meeting with a prayer.




Respectfully submitted,
Linda Schumacher



Wednesday, January 10, 2018


Building Relationships with People in Christ
  January 8, 2018 - Finance Committee Meeting     (H)


Items to be included in Session's consent agenda -.None

Items to be voted upon or needing discussion by Session –None

Items for information only -see below

Members present:  Ed Ingram, Don Pine, Bill Melewski, Sandy Moore, Linda Schumacher, Don Young and Paul Luce (via speaker phone)
Also present:  Pastor Pat (briefly)
Members absent: Barry Holmes


Bill Melewski opened with a devotional.


1.  Minutes of the December 2017 meeting were approved

2.  Financial Secretary Report
o     Sharon Schroer had prepared a list of the outstanding bills to be paid and Linda provided the current bank balance after today's deposit.  It was determined that we currently have enough funds to pay the bills without transferring any funds.
o     Statements of 2017 giving to BRPC were distributed after worship on January 7 and more will be given out on January 14.  Any remaining after that will be mailed.
o     Special offering envelopes (per capita, one great hour, etc.) will be distributed on January 21, 2018.
o     2018 per capita amount is $43.29

3.  Treasurer's Report (see December 2018 reports in Drop Box)
o   Paul reviewed last month's reports with us.  There was nothing unusual in them.
o   The Treasurer's Report was approved.
o   Paul agreed to be available via phone by 12:20pm on 1/28 for the Congregational Meeting
o   Paul has agreed to continue as our Treasurer until we can find someone else to take on these responsibilities.
o   There was some later discussion about this.  Sandy knows someone who might be interested but would want to be paid something.  Sandy will find out what their fee would be.  The suggestion was also made that possibly we could share someone to do these duties with another church.


4.  2017 Highlights & 2018 Goals for Congregational Meeting Packet
o   2017 Highlights
§  Five people were assisted in furthering their education by the distribution of $2800.00 from the Joy Scholarship Fund
§  BRPC is current in payment of their per-capita for the first time in many years.  This is thanks in large part to a very generous ONE-TIME donation to cover the amount due in excess of the amount we've collected over the years
§  There was an increase in the amount pledged for 2018 in comparison to the amount pledged in 2017.  The committee is convinced that this is due to the academy award worthy Stewardship Skit:)

o   2018 Goals
§  Increased giving to BRPC to avoid the need to transfer funds from our savings
§  Increased percentage of members  who pay their per-capita to allow us to stay current in payment of this obligation without having to use general funds
§  Increased giving to the BRPC Endowment Fund

5.  Manual of Operations
o   The committee discussed Linda Schumacher's questions and proposed changes.  Linda will revise the Finance Committee's portion accordingly and send it to the Finance

6.  Old Business
o Sandy reported that the proposed Credit Card Policy was approved by the Session (see Finance Dec 2017 minutes)
o Sandy also reported that the session approved the requests by CE for pie sales and the Mission and Outreach dates from our December meeting

7.  New Business
o       We were given information about the partnership being formed with Zion Grove Missionary Baptist Church but were told that no financial decisions were needed at this time about that.

Next meeting FEBRUARY 5 - 6:30 p.m.  This is a change from our usual date due to some scheduling conflicts.

And, everyone said, "AMEN".




Respectfully submitted,
Linda Schumacher




Wednesday, December 20, 2017

Building Relationships with People in Christ
December 18, 2017 - Finance Committee Meeting     (H)

Items to be included in Session's consent agenda -.None

Items to be voted upon or needing discussion by Session –
o          The Finance Committee recommends that committees be asked to review their 2018 requested budget amounts to see if there are any cuts that can be made. (see 4, below)
o          Confirmation of approval of Policy for Payment of Church Credit Card Expenses (see 6, below)
o          Fund raising requests (see 8, below)
o          Designating previously non-designated memorial funds to be used for future AV repair/maintenance ( see 11, below)

Items for information only -see below

Members present:  Don Pine, Bill Melewski, Sandy Moore, Linda Schumacher, Don Young and Paul Luce (via speaker phone)
Also present:  Pastor Pat
Members absent: Barry Holmes & Ed Ingram


Sandy Moore opened with a prayer.


1.  Financial Secretary Report
o     Boxes of 12 offering envelopes for 2018 have been in the parlor available for pick up since 12/10.
o     Congregation has been notified in weekly email and bulletin for the last 2 weeks that any contributions to BRPC received after 12/24 will be credited to 2018.
o     Statements of 2017 giving to BRPC will be distributed after worship on January 7 and January 14.  Any remaining after that will be mailed.
o     Special offering envelopes (per capita, one great hour, etc.) will be distributed on January 21, 2018.

2.  January Newsletter article from Finance Committee
o    Sandy has brought to the congregation’s attention that expected income was $7000 short but expected expenses were very close to budgeted amounts in 2017 and stressed the importance of everyone's continued contributions to support BRPC.  Pastor Pat will review and make any edits he deems fit.

3.  Treasurer Report – see report in Drop Box
o       Paul reviewed the reports with the committee.
o       Discussion was held about our current low bank balance.  Sandy will check with Sharon tomorrow and find out the amount needed to pay bills this year.  If more funds will be needed after taking into account the ACH amount to be deposited on 12/22 and expected offering on 12/24, action will be taken to transfer funds from the CD to the checking account at Blue Ridge Bank.

4.  2018 Budget
o One additional pledge was received today but the amount was already included in non-pledged income. And, there another $20 to be added.  Paul will make the adjustment to the budget and email the revised version for session meeting.
o There was concern about having a budget that requires $23,000+ be withdrawn from savings to balance it.  It was suggested that the session consider asking committee chairs to take another look at their budget requests and see if there are any reductions that can be made. A few specific ideas were discussed and will be pursued.

5.  Power on – photocopier service contract
o       With our current financial circumstances, it was the consensus of the committee that we continue to pay this bill monthly rather than annually.
o        
6.  Policy for Payment of Church Credit Card Expenses
o   We were told that the Session discussed our proposed policy at their November meeting.  The policy as proposed in our November minutes is as follows:
§  Purchases made on church credit card are for church expenses only.  No personal charges should be put on the church credit card.
§  A properly completed Expense voucher is required for all expenditures made on a BRPC credit card.  i.e. the voucher MUST  include:  amount to be paid, information for who it is to be paid to, the account from which the amount is be taken, and a signature of the person authorized to have funds taken from that account
§  Failure to comply with these requirements will result in a warning.   If someone violates this policy a second time, the Finance Committee will revoke their authorization to use any BRPC credit card.
§  The Office Manager is authorized and instructed to pay the BRPC credit card bills in a timely manner
§  Any amount for which she does not have a properly filled out voucher prior to paying the credit card bill will be posted to account number 54098 (Administration - Miscellaneous).
§  The Office Manager will notify the Moderator of the Finance Committee of any payments/postings which have been handled in this manner
§  The Moderator of the Finance Committee will have a member of the Finance Committee follow-up with the Moderator of the Committee to whom this charge applies and obtain a properly completed voucher for the applicable amount.
§  The Finance Committee member who is handing this will fill out an "Adjusting Entry" form and email it to Paul to have the money moved from account number #54098 to the correct account number.
§  If this is the first time this has happened with the person who made the charge, the Finance Committee will give them a reminder of the policy and a warning that a second offense will result in the loss of their privilege to use the church credit card.
§  If it is the second time this person has failed to follow this policy, action will be taken to remove that person's authority to use any BRPC credit card (s)
o        The Finance Committee needs confirmation of whether or not this policy was approved.

7.  Finance portion of Manual of Operations
o        Discussion tabled again.  We will discuss this directly after the Treasurer’s Report at our January meeting.
o        Linda also distributed copies of a revision of the Finance Secretary’s job description that the Finance Committee approved in February 2016. It had not been put in the current Manual Operations but it should be.
o        The draft with Linda’s questions and suggestions as well as the updated Finance Secretary’s job description have been placed in the Finance folder in


8.  Fund raising requests from Missions and Outreach
o        Care packages to BRPC college students for Valentine’s Day - Finance Com. recommends approval
o        Popcorn sales 3/18 with delivery 4/8 - approved pending coordination of dates with Youth Director since the Finance Committee had suggested there be another pie sale before Easter when shortening the time to sell pies in November.
o        Pancake Breakfast and Bake Sale to benefit REAP on 3/24. - Finance Com. recommends approval.
Don P. made the motion and Don Young seconded. Motion carried as shown above

10.  Stewardship
o   Pastor Pat asked that Finance Committee members bring their ideas for the 2018 Stewardship theme to our January meeting.

11.   AV repair and maintenance
o  We had a significant expense last week to fix the problem with our projector in the sanctuary. This expense has been paid for by a generous donor.  But, further expenses could arise and there is nothing in the budget.
o  The Finance Committee recommends that we designate Al Mitchell and Elena Schesser’s memorial for future AV repair or maintenance.
Don Y made the motion and Don Pine seconded – motion - approved


Next meeting January 8, 2017 - 6:30 p.m.  (Bill to do opening prayer/devotion)




Don Pine closed the meeting with a prayer.




Respectfully submitted,
Linda Schumacher