Building Relationships with People in Christ
November 13, 2018 - Finance Committee Meeting (H)
Items to be included in Session's consent agenda -none
Items to be voted upon or needing discussion by Session –- 2019 Budget, REAP Pancake Breakfast (see 4 below)
Items for information only - Committees are asked to provide their fundraising requests for 2019 by the end of 2018.
Members present: Ed Ingram, Sandy Moore, Don Pine, Linda Schumacher, Don Young, & Paul Luce (via speaker phone)
Members absent: Barry Holmes &Bill Melewski
Don Young opened with a devotional on “patience”.
1. Financial Secretary Report
o 2019 Stewardship letters and pledge cards were mailed to congregation on October 23rd. Results are reflected in the proposed 2019 budget.
o Karen Argo, Barry Holmes, Ed Ingram, Linda Schumacher and Don Young attended a round-table information meeting about the conversion from the version of Shelby that we are currently using to the newer version that will replace it in 2020. Linda Schu. will do some further research to present options to the Finance Committee in the near future to decide whether to continue with Shelby or to try to look at other options and whether or not there is an advantage to switching prior to 2020.
2. Treasurer's Report (see October 2018 reports in Drop Box)
o Paul reviewed the October financial reports with the committee.
o There was some discussion of items to be considered in preparing the 2019 budget. Paul will send a revised budget based on the figures recommended by the Finance Committee at this meeting
3. Overage in account number 28000. It was the consensus of those present to transfer funds in account number 28236 - Naomi Frost’s undesignated memorial fund of $580.00 - into account number 28000 - Special Events (food and supplies) - to cover the current $149.47 overage and to make some funds available for upcoming events. This is done with the request that considering the state of the church’s projected financial picture, every attempt be made to keep expenses to a minimum and donation baskets should be put out to try to recoup the cost of social events
4. 2019 Budget – (see proposal in Session drop box)
o Prior to the meeting, Linda had provided a comparison of pledges for 2018 and pledges for 2019. (see pg 2)
o Discussion was held on the original draft provided by Paul Luce. The committee increased some projected expenses (e.g. electricity, per capita, insurance) to more realistically represent what will be spent based on what has been spent in 2018 and/or other information
o The committee discussed some possible areas that could be reduced. Several were in the Property area. Ed will pass those questions/suggestions along for the Property Committee’s meeting tonight.
o It was the consensus of the Finance Committee that we cannot afford to give any increases in salary in 2019.
3. Joy Scholarship
o Application has been received from Christopher Gilbert
o By consensus, the committee approved awarding Christopher $500.00 for the 2019 spring term
4. Fund raising requests
o Request was received from Missions & Outreach to have the REAP Pancake Breakfast on March 16, 2019.
o Don Pine moved. Ed seconded. Committee approved.
o All committees are asked to provide their fundraising requests for 2019 by the end of 2018.
Next meeting 6:30 p.m. on 12/3/18 (this is a week earlier than normal since several could not attend on 12/10)
Ed Ingram ended our meeting with a prayer.
Respectfully submitted, Linda Schumacher
2018/2019 Pledge comparison/2018 Non-Pledge Estimate
as of 11/12/18 – another pledge was received after this
2018 - 55 pledges totaling $159,406.00
2019 – 45 pledges totaling $141,328.00 (net of $18,178 less than 2018)
· 5 - "new" pledges (i.e. did not pledge in 2018) +$8,120.00
· 23 - increased pledges + $6,342.00
· 4 - reduced pledges - $4,044.00
· 13 - same pledge
· 12 - did not pledge in 2018 who pledged in 2017: -$27,876.00. My educated guess about them is:
o based on their prior pledge and/or giving we can count on receiving apx $11,100.00 from 8 of the folks who pledged in 2018 but not in 2019
o We will not receive anything from 4 folks whose pledges totaled $16,776.00 in 2018 because they have died or have moved and are no longer attending BRPC.
My estimate of non-pledged income for 2019 is $15,000.00. This is a total of the $11,100.00 described above from folks who didn't pledge yet this year but who I think will continue to give plus $2,740.00 I expect to receive from folks who never pledge but who give to the church regularly plus $1,160.00 that I think we can safely expect to receive from one or two-time contributors.