Building Relationships with People in Christ
August 10, 2020- Finance Committee Meeting (H)
Items to be included in Session's
consent agenda – none
Items to be voted upon or needing
discussion by Session – none
Items for information only – see below – NOTE #3 – 2021 budget requests are needed BEFORE 9/24/20
Members present - Barry Holmes, Ed Ingram, Paul Luce, Bill
Melewski, Sandy Moore, Don Pine, Linda Schumacher, and Don Young. Pastor Elizabeth was also present.
This
meeting was held via Zoom. As always, we
appreciate Paul joining us no matter the circumstances (this time from his car
at the side of the road on their way home from visiting family). AND, it was great to have Barry with us!
Bill
Melewski opened our meeting with a devotional about “being grateful” and a prayer
1. Financial Secretary Report
·
Linda will be figuring out how many and what
type of offering envelopes we need to order for 2021
·
Edgar Urriola memorial funds: we have received one donation that is designated
for camps. Linda asked for
confirmation/clarification of whether all of Edgar’s memorial funds are to be
designated for camp. Pastor Elizabeth
will contact Misty to find out.
·
Linda will send Pastor Elizabeth a list of other
memorial funds for which the designation is unknown. As her time allows, Pastor will contact families
to find out if these funds are to be non-designated or designated.
·
2. June Minutes were approved (no meeting in July)
3. Treasurer's Report (see July 2020 reports
in Drop Box) –
·
Paul reviewed the July reports with the
committee. Contributions continue to be
lower than anticipated but so are our expenses.
·
Since we are currently maintaining a checking
account balance of at least $10,000.00, It was the consensus of the committee
that we do not need to transfer anything from savings at this time. Paul noted that the bank is charging us a
$9-10 fee each month we do not maintain a balance of $20,000.00
·
Paul also reminded us that committee chairs
should be asked in August to provide their preliminary budget requests BEFORE
the September session meeting, September 24th
4. Per Capita
·
It was the consensus of the committee that we
continue to make monthly payments to ensure that we are caught up with this by
the end of the year.
·
Sandy will handle having a check issued to
Heartland Presbytery.
5. 2021 Stewardship Campaign
·
After some discussion, it was agreed that Paul
Luce’s church’s upcoming theme of Re-access, Re-calculate, Re-build doesn’t fit
BRPC’s current circumstances but might very well be great for 2022 so we will
welcome what Paul has to share with us as possible fodder for next year.
·
With Pastor Elizabeth’s guidance in thinking
about where we are now and how to highlight what is going right, the theme that
was decided on is “Socially Distanced/Spiritually Connected”
·
Pledge Sunday will be November 8, 2020
·
Pastor Elizabeth’s sermon series will focus on
stewardship for the 4 weeks before that
·
This means stewardship letters with pledge form
enclosed should be mailed about October 26th
·
Barry Holmes volunteered to write this year’s
letter
6. BRPC Sam’s Club Card
·
Don Pine made a motion to cancel Paul Vance’s
card and not request a replacement.
Motion carried.
7. Newsletter Article
·
We are grateful for those who have kept up their
contributions to BRPC
·
Pastor Elizabeth suggested including a list of a
few of the things that everyone’s contributions are allowing us to continue to
pay – e.g. salaries, building maintenance, stamps
8. Website
·
At least half of the current services we are
paying for in connection with our current web site will become part of the fee
we already pay for Shelby Systems once the website is converted to that.
·
It was the consensus that in the future all the
costs of maintaining the web site will be paid using the BRPC credit card and
we thank Bill M for previously paying these expenses.
·
Bill will coordinate with Karen Argo about this
transition.
9. Security of Karen Argo’s office
·
Karen is
concerned that more than once items in her desk have been disturbed when she
wasn’t present
·
The
committee agreed that especially during this time of Covid 19, it is important
that Karen have control of who enters her office
·
Linda
Schumacher stated that as far as Finance is concerned, she does not need to
have access to Karen’s office when Karen is not there.
Next meeting will be 1:00 PM on September
14, 2020. Location TBD.
(probably via ZOOM)
Opening devotional/prayer will be given by Don Young.
Respectfully Submitted,
Linda Schumacher
