Building Relationships with People in Christ

May 13, 2019 - Finance Committee Meeting     (H)

Items to be included in Session's consent agenda -pending request to use memorial funds – see #4 below

Items to be voted upon or needing discussion by Session –-none

Items for information only – see below

Members present:  Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, Don Young, & Ed Ingram and Paul Luce (via speaker phone)                 Also present:  Pastor Ron                    Members absent:  Barry Holmes

Linda opened with a devotion and a prayer.

1. Financial Secretary Report

o     The first stage of converting our data from Shelby .v5 to Shelby Next is complete so Linda will be letting them know we are ready for training.

o     Linda will be on vacation 6/28-7/12 so no deposit will be made into BRPC bank account for two weeks.

o     Linda asked whether she should issue mid -year statements in mid-June or mid-July – consensus =mid July.

2.  Treasurer's Report (see April 2019 reports in Drop Box)

o        Paul reviewed the April financial reports with the committee.  Receipts were more than expenses but some of that was due to interest which may disappear again.

o        On H2 – the $115 shown as transferred from savings is in error.  Paul will fix.

3.  Joy Scholarship 

o   Thank you note was received from Meagan Berry for the $500.

o   Sandy has been talking to some potential applicants and they have been reminded of the June 1^st deadline.

o   In comparing our BRPC guidelines for the Joy Scholarship to the original letter from Presbyterian Foundation describing the restrictions for issuing these funds, it became apparent that some revision is needed to make the information matches.  Linda Schumacher will create a revision and send to the committee for input.

4.  Last month’s request to use approximately $700 from memorial funds to purchase a portable Kawasaki keyboard..  Sandy reported that the Session had tabled their decision on this and would discuss it again at their May meeting.

5.  Transfer of CD to bank account.

Pastor Ron shared the concern that by removing Music from the budget we had made it necessary for our organist and director to request funds through the Finance Committee which doesn’t seem right since that isn’t true for anyone else in a leadership role in the church.  The committee agreed that this was not something we had considered.  Consequently, Don Pine made a motion to transfer our CD into the general bank account and to use $500.00 of it to establish a budget account for Music.  Motion carried.  HOWEVER, on further review, we realized that there is $53.31 in Account Number 28701 – WOR-Special Music; $273.00 in Account Number 28702 – WOR-Bell Fund; and, $727.66 in Account Number 28704 - WOR-Choir Discretionary Fund that is available for use by our music department.  SO, Don P made a second motion to amend the original motion to be that we will move the CD into the general bank account to cover operating expenses. Motion carried

Next meeting is 1:30 p.m. on June 10, 2019.  Opening devotional prayer will be given by Bill Melewski.

Pastor Ron ended our meeting with a prayer.

Respectfully submitted,   Linda Schumacher

Building Relationships with People in Christ

June 10, 2019 - Finance Committee Meeting     (H)

Items to be included in Session's consent agenda -none

Items to be voted upon or needing discussion by Session –-none

Items for information only – see below

Members present:  Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, Don Young, and Paul Luce (via speaker phone)                

Also present:  Pastor Ron                   

Members absent:  Barry Holmes & Ed Ingram

Bill opened with a devotion and a prayer.

1. Financial Secretary Report

o     We are far enough along with the process to begin training on the Shelby Next program.

2.  Treasurer's Report (see May 2019 reports in Drop Box)

o        Paul reviewed the May financial reports with the committee. The transfer of $4048.60 – Burchette Scholarship – was mistakenly closed out instead of the $1833.04 CD.  The error has been corrected and will show in the June reports.

o        Diligence in reminding to pay per capita/pledges and to be careful with expenses seems to be paying off.  So far, we have not had to dip into saving.

o        Sue and Paul will be in town in September – and Paul will be able to come to our September meeting which will be at Sandy’s house.

3.  Joy Scholarship 

o   Yvonne Chi, Owen Lockwood, Brennen Lee, Celeste Cummins all submitted applications for the fall semester.

o   Don Pine made a motion that we grant $500.00 to each of the applicants.  Bill seconded.  Motion carried.

4.  Manual of Operations – needs to be condensed to a one page summary of 1 page – what we have now will go in Policy and Procedure

5.  Transfer of CD to bank account.

Pastor Ron shared the concern that by removing Music from the budget we had made it necessary for our organist and director to request funds through the Finance Committee which doesn’t seem right since that isn’t true for anyone else in a leadership role in the church.  The committee agreed that this was not something we had considered.  Consequently, Don Pine made a motion to transfer our CD into the general bank account and to use $500.00 of it to establish a budget account for Music.  Motion carried.  HOWEVER, on further review, we realized that there is $53.31 in Account Number 28701 – WOR-Special Music; $273.00 in Account Number 28702 – WOR-Bell Fund; and, $727.66 in Account Number 28704 - WOR-Choir Discretionary Fund that is available for use by our music department.  SO, Don P made a second motion to amend the original motion to be that we will move the CD into the general bank account to cover operating expenses. Motion carried

No meeting July.   Next meeting August 12^th..  Opening devotional prayer will be given by Don Young.

Pastor Ron ended our meeting with a prayer.

Respectfully submitted,    Linda Schumacher