Saturday, March 18, 2017


Building Relationships with People in Christ

March 13, 2017 Finance Committee Meeting     (H)

 

I.          Items to be included in Session's consent agenda

Ø  None

II.         Items to be voted upon or needing discussion by Session

Ø  Request Session reconsider the establishment of a separate fund for supplies (food and/or paper ware) for funerals - see D. below

Ø  Office Manager, Sharon Schroer's, online banking proposal - attached

Ø  CE request to have K-12th graders fill "Rice Bowls"  - containers to collect money to provide food for orphans in developing countries - 4/23-5/28 - go to ricebowls.org for more information.

III.        Items for information only

Ø  None

 Members present: Bill Melewski, Sandy Moore, Don Pine Linda Schumacher, Don Young AND Paul Luce participated by speaker phone

Members absent: Barry Holmes & Ed Ingram

*Bill opened with prayer

A.      Endowment Committee – Don Young and Linda Schumacher will get together to create something for the Welcome Screen about Endowments
      B.      Financial Secretary Report – nothing to report

C.      Treasurer Report   - Don Y. made a motion to approve Treasurer's report as presented.  Bill M. seconded  - Committee approved
      D.     Paul L informed us that the Session did not want to establish a separate fund for the            Fellowship Committee to use to provide a reception/lunch for funerals –

·         After some discussion, the Finance Committee agreed that they would like for the Session to reconsider this decision.  Families often make a donation that is designated specifically to help pay for the expense of providing a reception/lunch.  When these funds are put in the general food fund, those monies can be used for any church event involving food so what has been happening is that there are no funds there when the next funeral lunch is needed which puts a bigger burden on the Fellowship Committee to find people willing to donate food.

·         If the Session approves the establishment of a separate fund for expenses involved in providing a funeral reception/lunch, the Finance Committee recommends transferring funds from 28100, 28105, and 28401 into it

·         If the Session does not approve the establishment of this separate account, the Finance Committee will instruct Paul to transfer the money in these accounts into the general Food Fund

E.      Paul also explained that if there has been activity in an account this year, then that account cannot be deleted even if we do not plan to use it this year

        F.       The review of the January statement  from Heartland Presbytery was tabled until        Pastor             Pat's return.

G.     Online Banking proposal from office manager, Sharon Schroer was discussed.  Paul shared that a study he saw recently showed that the cost to process a check = $10 when you include time involved and postage – Sharon's estimate indicates we can process at least 20 checks for that amount online..

H.     C E would like to have K-5 collect funds for the Rice Bowl organization - 4/23-5/28.  It was the consensus of those in attendance to recommend approval of this request.

I.        Next Meeting is April 10, 2017  - 6:30 p.m.  (Paul will be in PA but he can still be called that evening)

J.        Information to be included in newsletter:  Information about Endowment Fund, continue to solicit someone to take on Paul's responsibilities and importance of paying per capita

Sandy closed the meeting with a prayer

 

Respectfully submitted,

Linda Schumacher