Building
Relationships with People in Christ
August 14, 2017 Finance Committee
Meeting (H)
I. Items to be included in Session's
consent agenda
Ø Budget requests are needed by the September
Session meeting
II. Items to be voted upon or needing discussion
by Session
Ø The Finance Committee recommends that we use the funds in the Ruth
Bryan memorial to pay the registration fees for session members who want to
attend the Leadership Institute at the Church of the Resurrection, 9/27-9/29.
(Early Bird registration of $160 per person ends 8/31)
Ø The Finance Committee recommends that
we offer a $500 scholarship from the Joy Scholarship Fund to Heartland
Presbytery students each year in the fall and spring – pending availability of
funds
III. Items for information only
Ø See below
Members present: Ed Ingram,
Sandy Moore, Don Pine, Linda Schumacher, Don Young, & Paul Luce on speaker
phone
Also present:
Pastor Pat & Bobby Neal Members absent: Bill Melewski & Barry
Holmes
*Ed opened
with prayer
Ø Financial Secretary Report
o
There
does not seem to be an awareness of the “Adjusting Entry Form” that was created
when Paul moved to Texas for requesting money be transferred from one account
to another. Linda continues to receive
these requests on "Expense Vouchers”.
Linda will print out some of the forms to be put in the office and will
put a reminder about this process in the next newsletter
o
Linda
suggested that there needs to be some clarification/verification of who needs
to sign vouchers for account numbers 28206 & 28213.
o
Linda
has not been able to find out if payment was received for air fare for Pastor
Pat to fly back for Genevieve Lentz’s service.
Pastor Pat will call her son.
Ø Treasurer Report - see attached
o
Note
that although H2 shows that our total income to date is $15,807.26 less than
budgeted, $14, 140.60 of that amount is because we haven't taken any funds from
our savings.
Ø Possible Upcoming Property Expenses - Bobby Neal was at the meeting to give information
regarding:
o
Roof Repairs– Property Committee is taking the
first step of checking with insurance to see if they will pay for any of the
cost. We believe our deductible is $28,000.
o
Solar
Panels – the company that sold us the panels made a review in April and their
representative indicated that BRPC may have been mis-categorized and
consequently may have been being charged incorrectly. However, the company is now under different
ownership so the negotiations continue.
o
A
bid was presented for replacing all lighting in the church with LED bulbs. Labor costs could be reduced by BRPC members
doing some of the labor and this project could be spread over time. The Finance Committee requested that the
Property Committee compile the cost of different scenarios and bring a detailed
request to the Finance Committee for consideration.
o
Steeple window and light repair – estimate is
coming
Ø Budget requests
o
We
need each committee's budget requests by the September session meeting
Ø Leadership Institute
o
Pastor
Pat shared the opportunity for our session members to attend the Leadership
Institute at Church of Resurrection -9/27-9/29. Pastor Pat highly recommends this as an
inspiring and transformative experience – Early Bird registration of $160 per
person ends 8/31. Linda S. made a motion recommending that we use the
funds in the Ruth Bryan memorial to pay the registration fee for session
members who want to attend. Don Y. seconded. Motion carried.
Ø Joy Scholarship
o
Sandy
has vouchers ready for payment to the schools of the recent recipients
o
To
avoid recent difficulties in obtaining this information, it was decided that a
section will be added to the application form for the information needed (e.g.
student I.D. number and school address) for disbursement of funds if the
applicant is awarded the scholarship
o
Pastor
Pat made a motion that we offer a $500 scholarship to Heartland Presbytery
students each year in the fall and spring – pending availability of funds. Don
P. seconded. Motion carried.
o
It
was suggested that we add something to the written criteria regarding
consideration of how many times a person has been previously awarded money from
Joy Scholarship
Ø Endowments
o
– Don Y. gave us a copy of the article he plans to put
in the next newsletter. Committee
members are to review it and send any suggested changes to him this week.
o
And, he handed out copies of the information
he is asking to be put on the Welcome Screen in the narthex.
Ø Stewardship Campaign
o
–Pastor Pat provided some scriptures to
consider using for the "Cross Your Heart" theme that was decided on
at our May meeting. We chose the less
familiar John 7: 37-38.
o
We
need to come up with 4 people to encourage pledging/giving by telling short
"stories from the heart" to be presented either via video or in person
during worship. Ideally, these folks
will represent a varied cross section of the congregation (homebound, youth,
active, etc)
o
Timeframe
for campaign activities were established as follows:
§ 10/1, 10/8, 10/13 - "From the
Heart" talk
§ 10/20 – Mail Stewardship Letter
§ 10/22 –
Stewardship Skit
§ 10/29 - "From the Heart"
talk
§ 11/5 = pledge Sunday
Respectfully submitted, Linda Schumacher
