Building
Relationships with People in Christ
February 17, 2020- Finance Committee
Meeting (H)
Items to be included in Session's
consent agenda – enforcement of policy
for consequence of not providing receipts for expenses charged to BRPC credit
cards – see 7 below
Items to be voted upon or needing
discussion by Session – none
Items for information only – see
below
Members present: Ed Ingram, Bill Melewski, Sandy Moore, Don
Pine, Linda Schumacher, and Don Young,
Members absent: Barry Holmes
Don
Young opened our meeting with a devotion and prayer
1. January minutes were approved
2. Financial Secretary Report
o
2019 statement distribution went well with just
a couple of very minor glitches.
3. Treasurer's Report (see January 2020
reports in Drop Box)
o
Paul reviewed the January reports with the
committee.
§
He will correct the “Actual YTD” column in H2 to
reflect the correct amounts. The
original report mistakenly showed “zero” for all.
4. Joy Scholarships: Each
of the 5 recipients for the spring semester have been sent $500 as decided at
our November meeting. Sandy will begin
promoting application requirements for the fall semester.
5.
Drop box access – Bill
created and distributed instructions for accessing via the “techmin” email
6.
Shortage in Petty Cash -petty
cash box was $177.00 short recently.
Paul will make an adjusting entry.
To better control distribution of funds from petty cash, the key to the
box has been moved and only Karen Argo and Sandy Moore will have access to this
key.
7.
BRPC Credit Cards - There
continues to be difficulties in getting receipts for all of the expenses
charged on BRPC’s Sam’s card. Motion
made by Don Pine – We will enforce the policy regarding BRPC credit cards established
effective July 1, 2012 stating that if receipts are not turned in for expenses
charged to a church credit card within 7 days of the expenditure the Treasurer will
request the receipt (3). If the
Treasurer has made 3 requests (7 days apart) for the receipt(s) and no receipt has been received, the Treasurer
will cancel the card and notify the holder.
Motion approved. This policy is
not only to assure that we know what the church credit card is being used for
but also because the church could lose their non-profit status if the church
credit card is used for personal expenses.
8.
Per Capita –we send
Presbytery $500 per month to pay for our 2020 per capita per consensus of the
committee
Next meeting will be 1:00 PM on March
9th.
Opening devotional/prayer will be given by Bill Melewski.
Ed Ingram ended our meeting with a prayer.
Respectfully Submitted, Linda
Schumacher
