Building Relationships with People in Christ

December 10, 2018 - Finance Committee Meeting     (H)

Items to be included in Session's consent agenda -none

Items to be voted upon or needing discussion by Session –- 2019 Budget, Super Bowl Sandwich Sales (see 4 below)

Items for information only – see below

Members present:  Sandy Moore, Bill Melewski, Don Pine, Linda Schumacher, Don Young, & Ed Ingram and Paul Luce (via speaker phone)

Also present:  Pastor Ron

Members absent:  Barry Holmes

Pastor Ron opened with a prayer.  Bill volunteered to provide devotional/prayer for our next meeting.

1. Financial Secretary Report

o     An article detailing information about offering envelopes for 2019, plan for special offering envelopes, and deadline for contributions to be credited in 2018 appeared in the December newsletter.  A shorter reminder will appear in weekly email and bulletin for the next two weeks.

o     Linda will print and mail 2018 statements and prepare packets of special offering envelopes in January.

o     And in January, she will research the new Shelby program with the goal of presenting options and cost information to the Finance Committee in February.

2.  Treasurer's Report (see November 2018 reports in Drop Box)

o        Paul reviewed the November financial reports with the committee.  Since November ACH of $3810.00 did not get posted until December, it is not reflected in November as it should have been.

o        There was additional discussion of items to be considered in preparing the 2019 budget.  Paul will send a revised budget based on the figures recommended by the Finance Committee at this meeting

3.  2019 Budget – (see proposal in Session drop box)

o   Discussion was held on the revised draft provided by Paul Luce which currently would require a planned transfer of $28,052.52 to balance the budget

o   The committee discussed some possible areas that could be reduced.

§    Those present agreed that the Property Committee will be asked to split out the projected cost of snow removal from the projected cost of cleaning the church.

§    The Finance Committee recommends that the Property Committee finalize terms with Mike Schumacher for him to take over the job of cleaning the church and to notify the current cleaning company that we will no longer be using their services

§    The Finance Committee recommends that 54701-Choir Music and 54709-Guest Musicians be reduced to $0.  These expenses can be taken from 28704-Choir Discretionary Fund, 28314-M Starcke Memorial Fund, or 28335-T Wright Memorial Fund

§    The Finance Committee also recommends that the 54713-Pulpit Supply be reduced to $750.00.

o   And, we reiterated that we regretfully cannot consider giving any salary increases in 2019.  We will ask Paul to remove the percentage increase amounts from the next revision of the 2019 budget.

4.  Fund raising requests

o Super bowl sandwich sales request received from CE – proceeds to go to 28206-Youth Activities – orders to be taken from 1/13-1/30, 2019 on Sundays in the parlor – pick up to be on Sunday, February 3, 2019.  Don P moved recommend approval of this request to the session – Bill seconded – motion carried

Next meeting 6:30 p.m. on January 14, 2019

Don Young ended our meeting with a prayer.

Respectfully submitted, Linda Schumacher

Building Relationships with People in Christ

November 13, 2018 - Finance Committee Meeting     (H)

Items to be included in Session's consent agenda -none

Items to be voted upon or needing discussion by Session –- 2019 Budget, REAP Pancake Breakfast (see 4 below)

Items for information only - Committees are asked to provide their fundraising requests for 2019 by the end of 2018.

Members present:  Ed Ingram, Sandy Moore, Don Pine, Linda Schumacher, Don Young, & Paul Luce (via speaker phone)

Members absent:  Barry Holmes &Bill Melewski

Don Young opened with a devotional on “patience”.

1. Financial Secretary Report

o     2019 Stewardship letters and pledge cards were mailed to congregation on October 23^rd.  Results are reflected in the proposed 2019 budget.

o     Karen Argo, Barry Holmes, Ed Ingram, Linda Schumacher and Don Young attended a round-table information meeting about the conversion from the version of Shelby that we are currently using to the newer version that will replace it in 2020.  Linda Schu. will do some further research to present options to the Finance Committee in the near future to decide whether to continue with Shelby or to try to look at other options and whether or not there is an advantage to switching prior to 2020.

2.  Treasurer's Report (see October 2018 reports in Drop Box)

o        Paul reviewed the October financial reports with the committee.

o        There was some discussion of items to be considered in preparing the 2019 budget.  Paul will send a revised budget based on the figures recommended by the Finance Committee at this meeting

3.  Overage in account number 28000.  It was the consensus of those present to transfer funds in account number 28236  -  Naomi Frost’s undesignated memorial fund of $580.00  -  into account number 28000  - Special Events (food and supplies) - to cover the current $149.47 overage and to make some funds available for upcoming events.  This is done with the request that considering the state of the church’s projected financial picture, every attempt be made to keep expenses to a minimum and donation baskets should be put out to try to recoup the cost of social events

4.  2019 Budget – (see proposal in Session drop box)

o   Prior to the meeting, Linda had provided a comparison of pledges for 2018 and pledges for 2019.  (see pg 2)

o   Discussion was held on the original draft provided by Paul Luce.  The committee increased some projected expenses (e.g. electricity, per capita, insurance) to more realistically represent what will be spent based on what has been spent in 2018 and/or other information

o   The committee discussed some possible areas that could be reduced.  Several were in the Property area.  Ed will pass those questions/suggestions along for the Property Committee’s meeting tonight.

o   It was the consensus of the Finance Committee that we cannot afford to give any increases in salary in 2019.

3.  Joy Scholarship

o       Application has been received from Christopher Gilbert

o       By consensus, the committee approved awarding Christopher $500.00 for the 2019 spring term

4.  Fund raising requests

o Request was received from Missions & Outreach to have the REAP Pancake Breakfast on March 16, 2019.

o Don Pine moved.  Ed seconded.  Committee approved. 

o All committees are asked to provide their fundraising requests for 2019 by the end of 2018.

Next meeting 6:30 p.m. on 12/3/18 (this is a week earlier than normal since several could not attend on 12/10)

Ed Ingram ended our meeting with a prayer.

Respectfully submitted, Linda Schumacher

2018/2019 Pledge comparison/2018 Non-Pledge Estimate

as of 11/12/18 – another pledge was received after this

2018 - 55 pledges totaling $159,406.00

2019 – 45 pledges totaling $141,328.00 (net of $18,178 less than 2018)

·           5 - "new" pledges (i.e. did not pledge in 2018) +$8,120.00

·         23 - increased pledges  + $6,342.00

·           4 - reduced pledges  - $4,044.00

·         13 - same pledge

·         12 - did not pledge in 2018 who pledged in 2017: -$27,876.00.  My educated guess about them is:

o   based on their prior pledge and/or giving we can count on receiving apx $11,100.00 from 8 of the folks who pledged in 2018 but not in 2019

o   We will not receive anything from 4 folks whose pledges totaled $16,776.00 in 2018 because they have died or have moved and are no longer attending BRPC.

My estimate of non-pledged income for 2019 is $15,000.00.  This is a total of the $11,100.00 described above from folks who didn't pledge yet this year but who I think will continue to give plus $2,740.00 I expect to receive from folks who never pledge but who give to the church regularly plus $1,160.00 that I think we can safely expect to receive from one or two-time contributors.

Linda Schumacher

Financial Secretary

Building Relationships with People in Christ

October 8, 2018 - Finance Committee Meeting     (H)

Items to be included in Session's consent agenda -none

Items to be voted upon or needing discussion by Session –- none

Items for information only -see below

Members present Ed Ingram, Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, & Paul Luce (via speaker phone)

Also present:  Pastor Ron

Members absent:  Barry Holmes and Don Young

Ed Ingram opened with a prayer.

The committee approved Don Pine’s motion to approve the September minutes.

1. Financial Secretary Report

o     Linda will be out of town from 10/19 through 10/25.  Ed Ingram will put away this Sunday’s offering.  There will be no posting again until 10/22/08.

o     Linda reported that based on pledging members who are no longer with us or that have indicated they are not going to be able to complete their pledge for this year, she projects that we will receive a minimum of $6771.00 less in pledges than the total amount pledged and based on others that she is guessing may fall short, it could be as much as $9291.00 less for 2018

2.  Treasurer's Report (see September 2018 reports in Drop Box)

o        Paul reviewed the September financial reports with the committee

o        There was some discussion of items to be considered in preparing the 2019 budget.  e.g. based on this year, it appears the budget for property insurance will need to be increased

3.  Stewardship Campaign

o       Schedule was reviewed:

·         10/7 – From the Heart Talk by Bill Melewski – kudo’s for doing such a fine job!

·         10/14 – From the Heart Talk by Manns

·         10/21 – From the Heart Talk by Justin Urriola

·         10/22 – mail out Stewardship Letter and Pledge Form – Don Pine has written the letter and Linda made some minor edits -Linda will prepare 2019 pledge form and send to the committee for their review and editing

·         10/28 – Skit by Finance Committee – Stacy Schumacher will make us new props

·         11/4 -Stewardship Sunday

4.  Capital Campaign

o       The good news from the Property Committee is that it appears that the greater part of the cost of repairing the roof will be covered by insurance due to hail damage in August

o       So, no capital campaign will be proposed at this time

5.  Budget

o        Most of the committees have provided their 2019 budget requests

o        Paul will prepare a budget accordingly

o        Per Personnel Committee’s request, Paul will provide figures for a possible 1, 2, or 3% increase in staff salaries to be used as guide for consideration

6.  Joy Scholarship Applications

o   We have received applications from four Heartland Presbytery seminary students. 

o   The applications and letters from each applicant have been emailed to Finance Committee members

o   We will decide who will receive a scholarship at our November meeting.

7.   Per Capita

o   It was decided at our August meeting to send $2500.00 of our per capita to Presbytery but this had not been done yet

o   Sandy filled out a voucher tonight to have this check sent to them

Next meeting 630 p.m. on November 12, 2018

                Opening Prayer – Bill

Pastor Ron ended our meeting with a prayer.

Respectfully submitted,

Linda Schumacher

Building Relationships with People in Christ

September 7, 2018 - Finance Committee Meeting     (H)

Items to be included in Session's consent agenda -none

Items to be voted upon or needing discussion by Session –- none

Items for information only -see below – especially note: DEADLINE for 2019 budget amounts to be given to the Finance Committee is October 7th

Members present Ed Ingram, Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, Barry Holmes & Paul Luce in person:)

Also present:  Pastor Ron

Members absent:  Don Young

Pastor Ron opened with a prayer.

1.  Financial Secretary Report

o     Envelopes were ordered and received from Hubbard Press for 2019 weekly & monthly offerings, special envelopes and pew envelopes.  Because we haven’t ordered monthly and pew envelopes for several years, the bill this year of $243.43 is more than usual exceeds the budgeted amount in 54502. 

2.  Treasurer's Report (see August 2018 reports in Drop Box)

o        Paul reviewed the July financial reports with the committee

o        So far, with the transfer of $15,000.00 from savings earlier in the year, our finances are OK.

3.  Capitol Campaign for New Roof

o       Don Pine made a motion to ask Property Committee to design a written proposal to mail to the congregation along with this year’s Stewardship Campaign letter to explain the need for replacing the entire roof of the church.  Ed seconded.  Motion passed.

4.  Stewardship Campaign

o       Schedule:

·         10/7 – From the Heart Talk by Bill Melewski

·         10/14 – From the Heart Talk by ????

·         10/21 – From the Heart Talk by ???

·         10/22 – mail out Stewardship Letter

·         10/28 – Skit by Finance Committee

·         11/4 -Stewardship Sunday

o       In addition, we will have someone from Property Committee give a talk about the Capital Campaign for a new roof on one of these Sundays

o       Don Pine will draft this year’s Stewardship Letter and email it to Linda for editing.  Then a draft will be sent to the committee

o       The suggestions of folks to ask to give a “From the Heart Talk were discussed and a Finance Committee person volunteered to contact each one (Bob Fray – Ed  Ingram; Manns-Linda Schumacher; Urriola boy(s)-Sandy Moore)

o       Skit – will be based on last year’s with the addition of some fun additions about the need for a roof – e.g. umbrellas, cardboard church with leaky roof, misters; thunderstorm on screen – details will be worked out in the future

5.  Budget

     The Finance Committee needs requests from other Committee’s BEFORE their next meeting on October 8^th.

7.  Yearly Financial Review   -Ed made a motion that Paul Luce will do a review of BRPC finances each year.  Paul is now allowed to do this because he is no longer a member of BRPC.  Passed

Next meeting 630 p.m. on October 8, 2018

Don Pine ended our meeting with a prayer.

Respectfully submitted,

Linda Schumacher

Building Relationships with People in Christ

August 13, 2018 - Finance Committee Meeting     (H)

Items to be included in Session's consent agenda -none

Items to be voted upon or needing discussion by Session –- none

Items for information only -see below

Members present Ed Ingram, Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, Don Young  

Also present:  Pastor Ron and Paul Luce (via speaker phone)

Members absent:  Barry Holmes

Don Young opened with a prayer.

1.  Financial Secretary Report

o     After today, no deposits or postings of contributions will be made again until August 30^th because Linda Schumacher will be on vacation

o     Linda reported that she needs to order pew envelopes because the only ones we have are in the pews and they are becoming depleted.  So, she plans to order monthly, weekly, and special offering envelopes for 2019 at the same time.  Also, we are down to one box of weekly offering envelopes and there is a minimum order of 25 so the cost of envelopes this year will be more than last year. Don Pine made a motion which was approved to give Linda the authority to call and determine the best price available for what we need.  Linda will consult with Finance Committee Moderator, Sandy Moore, if she needs assistance in deciding what to order.

3.  Treasurer's Report (see July 2018 reports in Drop Box)

o        Paul reviewed the July financial reports with the committee

o        Just as a reminder, we used some of Ann Wiltfang’s Memorial Fund to pay for the expense of Pastor Pat’s farewell events.  This action was approved by the committee via email in July.

o        Property – General Maintenance – Account #54101 – is already more than $4000 over the budgeted amount.  Linda Schumacher will complete an Adjusting Entry form transfer the $4196.78 in acct. # 28612 received from Insurance for roof repair to help defray the deficit in acct. # 54101.  Property Committee will need to either request transfer of funds from one of their other accounts or request memorial funds to cover the rest of this deficit and to have available funds for any other general maintenance that may come up in the remainder of this year.

o        Committee agreed to send $2500.00 to Presbytery to pay a portion of BRPC’s per capita to Heartland Presbytery.  The Committee also discussed the need to continue to strongly encourage everyone to pay their per capita.  Sandy will put a reminder in the newsletter incorporating some of the ideas expressed by the committee…including suggesting that people pay the per capita for someone who is unable to do so since realistically we know that not everyone on our rolls will and can pay their per capita.

4.  Joy Scholarship

o   Christopher Gilbert & Yvonne Atikem were awarded $1000.   each for the fall term.

6.  Capitol Campaign for New Roof

o       Estimate for entire new roof is $55,000.00.   With inflation, it might be $60,000.00 by the time we get it finished

o       Temporary repairs are projected to last for 3 years so the goal would be to raise funds for new roof in that time period.

o       We will combine this campaign with the regular stewardship campaign just like we did with the AV.

7.  Stewardship Campaign

o       Stewardship Sunday will be November 4, 2018

o       We’ll discuss theme and other promotional “activities” at next month’s meeting.  There was some preliminary discussion of tying the entire Stewardship Theme with the need for a new roof.

7.  Endowment Fund  - Don Young asked for ideas to  promote the Endowment Fund at the same time as our monthly birthday celebration during worship.  It was decided to have a slide on the screen in the sanctuary on that Sunday each month reminding everyone to consider donating to the endowment fund on their birthday.  Don will ask some of the slide team to create such a slide.

Next meeting 1:30p.m on September 7, 2018

Pastor Ron ended our meeting with a prayer.

Respectfully submitted,

Linda Schumacher