Building Relationships
with People in Christ
February 6, 2017 Christian Education
Committee Meeting (H)
Ø none
II. Items to be voted upon
or needing discussion by Session
Ø Fund raising requests from Missions
and Outreach Committee - see A. below
Ø repurposing/renaming of some
restricted accounts - see D. below
III. Items for information
only
Ø See Below
Also present: Pastor Pat AND Paul
Luce participated by speaker phone
Members absent: Barry Holmes, Ed
Ingram, Don Pine, & Don Young
Prompted by questions from Linda S,
we had a preliminary discussion about the minute taking & distributing of
minutes process. Based on Pastor Pat's
confirmation, the minutes are identified as "H" and the breakdown for
consent, vote needed and for information only structure is show at the top of
these minutes. Pastor Pat also shared
that a good process would be for whoever has taken the minutes to send them to
the committee members asking for any corrections/additions within the
week. Then the final version will be
posted to both the Session Packet and Finance folders in drop box for that
month.
o
Ongoing
– Micah Ministries
o
3/18
– REAP Pancake Day/Bake Sale*
o
April
– ask congregation for donations of candy and plastic eggs
o
6/21
– Bake Sale on first day of Rummage Sale
o
July
- Summer Lunch Ministry
o
September
– sales of Farmstead Nuts
o
10/7
– Sloppy Joe’s Café (Bake Sale & Silent Auction)*
o
10/8
– Crop Walk
o
Date?
NOROC
o
Date? PEB
*pending Property Use Form completion
and approval by Property Committee & Session
Linda made a motion to approve these fund raising efforts. Bill seconded. Motion approved by committee members either
who were at the meeting or via email following the meeting.
Consideration of this request initiated a discussion of how
best to coordinate fund raising requests with the Property Committee and the
Session. Consequently, Pat revised the
already existing but outdated "BRPC Fund Raising Master Fundraising Events
Calendar" in the Session folder in drop box to include columns for dates
of submission and approval to/by Property, Finance, and Session.
B.
Endowment Committee – No report Bill mentioned that
the Endowment Committee has been holding off on any promotion in recent months
because we have had other fund raisers happening. Pastor Pat shared some suggestions for the
future including: promo birthday
contributions by calculating an estimate of how much would be donated in a year
if everyone donated their age amount on their birthday and that information was
shared in/on welcome sign/newsletter/weekly email/bulletin or “minute“ during
worship; set a 2017 goal for number of families/individuals who have designated
BRPC in their estate planning
C.
Financial Secretary Report
o
most
of the 2017 special offering envelope packets have been given out – Linda hopes
to catch the last few families who haven’t picked them up next Sunday
o Linda received an inquiry from Linda
Lockwood representing the Mission and Outreach Committee requesting that the
UPW – acct no. 28400 and Deborah Circle – acct no. 28404 be repurposed to a
miscellaneous Mission Fund. Those
present at the meeting (and a majority of those who were not present who
replied via email) were in favor of this.
o Linda shared a concern about the very
low balance ($9.82) in the general food fund (28000). This was a challenge recently to the
Fellowship Committee in providing the funeral luncheon for the Wiltfang
family. It was suggested that a separate
account be established for Funeral Meals so that the Fellowship Committee would
have better control of those funds. See
D. below - it was recommended that 28401, MIS-Memorial Fund be repurposed as a
Funeral Food Fund.
D.
Treasurer Report – January reports can be found in drop box in both Finance & Session
folders
Paul reviewed the reports for January with the committee
We then went through the accounts on the Balance Sheet H-1 to
be sure we all understood the purpose of each one. During this process, it was discovered that
we have money in designated accounts whose purpose either no longer exists or
has changed. The Finance Committee's suggested
changes can be found as notes on the H-1 report for January in drop box,
Finance, Finance Meetings, 2/6/17.
E.
Joy Endowment Fund. Due to the length of the
meeting, no discussion was held on how to better publicize the fact that we
have scholarship money available. Pastor
Pat did say he will put it on Facebook and will be talking to Heartland
Presbytery about sharing the word there also.
F. - Item to be included in
our next meeting agenda.
o
review
of statement from Heartland Presbytery to insure that we understand it
Next Meeting will be March 13, 2017
at 6:30 p.m.
Pastor Pat closed with prayer.
Respectfully submitted,
Linda Schumacher
