Building Relationships
with People in Christ
September 11, 2017 - Finance
Committee Meeting (H)
Items to be included
in Session's consent agenda -2018 budget
requests are needed before October 9, 2017.
Items to be voted
upon or needing discussion by Session - The Finance Committee recommends that
we authorize the Property Committee
to have the repairs made to the roof that are covered by our $2500.00 deductible as well as any other roof
repairs that they deem necessary. (see 1. below)
Items for information
only -see below
Members present: Ed Ingram, Bill Melewski, Sandy Moore, Don Pine, Linda Schumacher, Don
Young and Paul Luce (via speaker phone)
Also present: Pastor Pat and Bobby Neal
Don Young opened with prayer.
1. Bobby Neal
shared the following estimates for maintenance in various property areas
o
Tree trimming
estimate - $2,500.00
o
Carpet cleaning (1st
floor only) estimate - $861.30
o
LED lighting – Fat
Boy Electric is willing to do this a little at a time or to do it all at once
and allow us to make payments. Updated
total estimate after reducing the labor cost to allow for installation that
could be done by BRPC members is $12,838.
Finance asked Property Committee to provide information on the benefits of
changing all of the lighting to LED.
o
Roof – insurance
says there's no weather related damage on roof over the sanctuary so the insurance won’t pay anything
on that portion. However there is
weather related damage to the portion of the roof over the 2nd floor class
rooms. The estimate to repair this
damage is somewhat over our $2500.00 deductible. So the church would need to spend $2500.00
for repairs and insurance would cover any additional cost of repairs in that
area. The estimated cost to put a new
layer of roofing on the entire roof is $13,000.00.
After some
discussion with Bobby the following order of priority was established for these
items: - 1) carpet cleaning; 2) roof repair (not replacement); 3) tree
trimming; 4) converting lighting to LED.
It was
determined that there are funds already designated for property maintenance
that can be used to cover the cost of the carpet cleaning. Don Pine made a motion (Ed Ingram seconded)
that we authorized the Property Committee to have the repairs made to the roof
that are covered by our $2500.00
deductible as well as any other roof repairs that they deem necessary. Motion carried.
2. Financial
Secretary Report
o
Linda had
analyzed a few statistics for informational purposes:
o
Of approximately
85 “active” members (by her definition, those who attend church regularly) 45
have paid their 2017 per capita and there are only 6 of these "active
members" who have contributed $0-$4 this year. So, it would be good to continue to encourage
members to pay their per capita.
o
Linda will be out
of town from 10-6-10/17so no contributions will be posted/deposited the week of
10/9 and posting/depositing will be
delayed until 10/18 the next week. Ed
Ingram and Don Pine will secure the offering on 10/8 and 10/15.
o
Linda contacted
Steve Lentz who has subsequently sent payment for Pastor Pat's airfare to
return for Genevieve's funeral service.
o
Linda was unable
to provide an exact cost for ordering offering envelopes for 2018 but her
estimate is that it will be under $100.00 The committee authorized her to go
ahead and order what is needed.
3. Treasurer
Report – see report attached
o
There was discussion
about the implications of having to transfer $10000.00 from the funds in the
Presbyterian Foundation to our checking account at Blue Ridge Bank and Trust this
week to avoid our account being overdrawn.
Paul and Ed explained that we have kept the majority of our funds in the
Foundation because it is invested in the stock market and has increased over
the years. We have budgeted to transfer
$10,000.00 for several years and have not had to do it until now so in reality
it is great that we've been able to wait this long to need to do this.
(subsequent information: because of the
length of time it takes for Presbytery to get these funds to us we also
transferred $3000.00 from savings on 9/12/17)
4. 2018
Stewardship Campaign -
o
The schedule of
events during worship was revised as follows:
§ 10/8, 10/15, 10/22 - "From the
Heart" talk
§ 10/20 – Mail Stewardship Letter
§ 10/29 – Stewardship Skit and a
montage "From the Heart"talk
§ 11/5 = pledge Sunday
o
A list of names
was compiled of those we would like to give a "From the Heart" talk.
Pastor Pat will facilitate the recording of these videos.
o
Linda Schumacher
will facilitate obtaining props and participants for the skit
5.
Leadership Conference – Pastor Pat provided a list of those attending and
explained that the session had approved inviting some additional key church
leaders which increased the total expense to more than is covered by the Ruth
Bryan memorial. Don Young moved and Bill
Melewski seconded that funds from the Genevieve Lentz and Ralph Withers
memorials be used to cover the additional cost.
6.
Sandy reported that she has notified session that
budgeted amounts are needed by the October meeting of the Finance Committee. It was stated
that if no figures are provided, we will use the figures from last year.
7. Fundraiser
requests - The following requests were received. Finance Committee decision is indicated
below.
o
From
Missions and Outreach: popcorn sale – 10/15, 10/22, 10/29 – denied
- we suggest they do this later in
spring 2018
o
From
Boy Scout popcorn sales: on either 10/8,
10/15,10/22, or 10/29 –approved for 10/15
o
From
Christian Education
Tippins Pie sales – 10/15, 10/22, 10/29 - denied
Fruit
Sales – 11/12, 11/19, 11/26 - approved combining this with Tippins Pie
Sales as follows: Pie Sales 10/29 through 11/5; Fruit Sales 10/29 through 11/12"
Sub-sandwich sales 1/14/18-1/31/18. - approved via email after
this meeting
Next meeting October 9, 2017 - 6:30 p.m. (Don Y and Linda S both noted that they will not be in
town for this)
Pastor Pat
closed the meeting with a prayer
Respectfully submitted,
Linda Schumacher
